TasksBoard Google Tasks vs Todoist
Todoist is a powerful standalone app. Google Tasks is built into Gmail and Calendar. This guide compares both honestly, and shows how TasksBoard closes the gap for Google users.
Used by 2M+ people. Free to start.
| Feature | Google Tasks | Todoist |
|---|---|---|
| Free with Google account Free with Google account | ||
| Gmail integration (email to task) Gmail integration | ||
| Google Calendar sync Google Calendar sync | Via integration | |
| Kanban board view Kanban board view | Via TasksBoard | |
| Team list sharing Team list sharing | Via TasksBoard | |
| Natural language task entry Natural language task entry | ||
| Recurring tasks Recurring tasks | ||
| Cross-platform (web, iOS, Android) Cross-platform | ||
| Offline mobile access Offline mobile access | ||
| Premium pricing Premium pricing | From $4/month |
See how Google Tasks and Todoist compare on pricing, Gmail integration, boards, and team workflows — with screenshots for each row above.
Feature 1
Google Tasks is included with every Google account at no extra cost. Core lists, due dates, and reminders work without a paid tier.
Todoist offers a capable free plan, but advanced views, filters, and team features are gated behind Pro and Business subscriptions.
Winner: Google Tasks
Included with every Google account — no Pro or Business subscription for core task management.
Feature 2
Google Tasks lives inside Gmail. Turn emails into tasks and manage them from the side panel without leaving your inbox.
Todoist connects to Gmail through its add-on, but it is a third-party workflow rather than native Gmail embedding.
Winner: Google Tasks
Tasks live natively inside Gmail's side panel; Todoist requires a third-party add-on.
Feature 3
Tasks with due dates appear in Google Calendar automatically. Plan your day in one Google-native surface.
Todoist syncs with Google Calendar too, but requires configuring the integration inside Todoist first.
Winner: Google Tasks
Dated tasks appear in Google Calendar automatically without configuring a separate integration.
Feature 4
Google Tasks is list-based by default. TasksBoard adds drag-and-drop kanban columns on top of your Google Tasks lists.
Todoist includes a native board layout at the project level — no third-party layer required.
Winner: Todoist
Todoist ships a built-in board layout per project — no third-party layer needed.
Feature 5
Native Google Tasks is personal-first. TasksBoard adds real-time board sharing with anyone on a Google account, on any platform.
Todoist supports shared projects, assignees, and team workspaces out of the box.
Winner: Todoist
Todoist offers shared projects, assignees, and team workspaces out of the box.
Feature 6
Google Tasks uses straightforward date pickers when creating tasks. Simple and predictable, but not optimized for natural-language parsing.
Todoist recognizes dates and times typed in plain language — "every Monday at 9am" just works.
Winner: Todoist
Todoist parses dates and times from plain language — "every Monday at 9am" just works.
Feature 7
Both tools support repeating schedules. Google Tasks repeats sync to Google Calendar; tasks with subtasks cannot repeat.
Todoist offers flexible recurring syntax and richer repeat rules on paid plans.
It's a tie
Both support repeats. Todoist adds richer recurring syntax on paid plans; Google Tasks syncs repeats to Calendar.
Feature 8
Google Tasks runs on web, Android, and iOS with deep Gmail and Calendar integration.
Todoist spans web, mobile, desktop, browser extensions, and wearables — wider endpoint coverage.
Winner: Todoist
Todoist covers web, desktop, mobile, browser extensions, and wearables — wider endpoint coverage.
Feature 9
Google Tasks mobile apps sync when connectivity returns. Lightweight capture on the go.
Todoist documents explicit offline mode — create and complete tasks without a connection, then sync later.
Winner: Todoist
Todoist documents explicit offline mode for creating and completing tasks without a connection.
Feature 10
Google Tasks has no separate subscription for core features. Ideal for zero incremental app cost.
Todoist monetizes advanced workflows through Pro ($4/mo) and Business plans while keeping a free tier.
Winner: Google Tasks
Google Tasks has no separate subscription — zero incremental cost for core features.
Chrome वेब स्टोर पर 1,000+ समीक्षाओं से 4.8 / 5
"Always have 101 things to do and this helps me organize and prioritize like no other app can. It syncs to my phone and laptop, and when I add dates to tasks, they automatically integrate into my Google Calendar, which is immensely convenient. I can look at my daily, weekly, and monthly overview in Google Calendar and clearly see how much I was able to accomplish! Great tool indeed. Excited to see how it will evolve over time."
"Seriously, makes my tasks easier to share with the team, and the free version is quite nice for our little office. Eventually, we will expand, and this is definitely a great tool to do that! Syncs with my Workspace and Calendar."
"I love the simple, intuitive interface and the Add to Tasks feature, especially as I work through my emails! Sharing my tasks is also easy. Overall, outstanding and simple to use, and that means a lot with too many complex tasks out there!"
"Great too for managing daily routine and plan tasks. Would be perfect if it was updated for generating reports for statistics. For google tasks and google calendar"
Google Tasks is better if you work primarily in Gmail and Google Calendar and want a free, integrated task list. Todoist is better if you need advanced filters, natural language parsing, and integrations outside Google. TasksBoard makes Google Tasks competitive for kanban and team workflows.
For many users, yes, especially with TasksBoard adding kanban boards and team sharing. Power users who rely on Todoist filters, templates, and deep third-party integrations may still prefer Todoist.
No native sync exists. You can use Zapier or similar tools for one-way automation, but tasks live in separate systems. Staying in Google Tasks avoids sync complexity entirely.
Google Tasks is completely free with any Google account. Todoist has a free tier but limits projects and filters. Todoist Pro starts around $4/month for full features.
Todoist has more flexible reminder options on paid plans. Google Tasks uses due dates that trigger reminders through Google Calendar and the mobile app. Both work reliably for time-based reminders.
Not natively. TasksBoard adds a free kanban board view on top of Google Tasks, with drag-and-drop columns and team sharing, something Todoist also requires paid plans or workarounds for.
Google Workspace teams should default to Google Tasks for zero onboarding friction. Add TasksBoard when you need kanban boards, shared lists, and a desktop-grade UI. Todoist makes sense only if the team is not committed to Google.
Get started
Sign in with Google and open a full-screen kanban board for your tasks. Free plan includes unlimited tasks and board view.
No credit card required. Your tasks stay in Google.
