TasksBoard Google Tasks vs Microsoft To Do
Microsoft To Do shines in Outlook and Teams. Google Tasks is built for Gmail and Calendar. Compare both side by side and see how TasksBoard upgrades Google Tasks for teams.
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| Feature | Google Tasks | Microsoft To Do |
|---|---|---|
| Free with account Free with account | ||
| Email integration (Gmail / Outlook) Email integration | ||
| Calendar sync Calendar sync | Outlook Calendar | |
| Kanban board view Kanban board view | Via TasksBoard | |
| Team list sharing Team list sharing | Via TasksBoard | |
| My Day / smart daily view My Day daily view | ||
| Subtasks and steps Subtasks and steps | ||
| Recurring tasks Recurring tasks | ||
| Cross-platform support Cross-platform support |
Compare Google Tasks and Microsoft To Do feature-by-feature: Gmail vs Outlook, My Day, sharing, and where TasksBoard fills the gaps.
Feature 1
Google Tasks is free with any Google account. No separate subscription for core task management.
Microsoft To Do is also free for personal Microsoft accounts. Work and school accounts may have admin-controlled feature sets.
It's a tie
Both are free with a personal account: Google Tasks with Google, Microsoft To Do with Microsoft.
Feature 2
Google Tasks is embedded in Gmail. Create tasks from emails and jump back to the original message.
Microsoft To Do syncs with Outlook flagged emails and tasks, making it the better fit for Outlook-centric workflows.
It's a tie
Pick the tool that matches your inbox: Google Tasks for Gmail users, Microsoft To Do for Outlook users.
Feature 3
Dated Google Tasks appear directly in Google Calendar. One planning surface for events and to-dos.
Microsoft To Do integrates with the Microsoft task ecosystem; Calendar visibility depends on your Microsoft account type and Outlook configuration.
Winner: Google Tasks
Dated Google Tasks appear directly in Google Calendar, the natural planning surface for Google users.
Feature 4
Google Tasks has no native kanban. TasksBoard adds column-based boards synced to your Google Tasks lists.
Microsoft To Do is also list-first. For true kanban in the Microsoft stack, teams use Microsoft Planner.
Winner: Google Tasks
TasksBoard adds kanban columns on Google Tasks; Microsoft To Do is list-only without Planner.
Feature 5
Native Google Tasks is personal-first. TasksBoard enables cross-platform board sharing with Google accounts.
Microsoft To Do supports shared lists: invite others to collaborate on household or team task lists.
Winner: Microsoft To Do
Microsoft To Do supports native shared lists: invite collaborators without a third-party board layer.
Feature 6
Google Tasks sorts by date but has no dedicated daily focus view.
Microsoft To Do's My Day is a core feature: pick today's tasks with smart suggestions each morning.
Winner: Microsoft To Do
My Day is a dedicated daily focus view with smart suggestions. Google Tasks sorts by date but has no equivalent.
Sources
Feature 7
Google Tasks supports nested subtasks under a parent task in mobile and web apps.
Microsoft To Do uses "steps" inside a task for the same decomposition pattern.
It's a tie
Both decompose work into smaller steps: nested subtasks in Google Tasks, steps in Microsoft To Do.
Feature 8
Both apps support repeating schedules. Google Tasks repeats appear in Calendar; subtask-parent tasks cannot repeat.
Microsoft To Do recurrence covers daily, weekly, and custom patterns.
It's a tie
Both support daily, weekly, and custom repeat patterns with minor ecosystem-specific limits.
Feature 9
Google Tasks: web, Android, iOS, embedded in Gmail, Calendar, and Workspace.
Microsoft To Do: web, iOS, Android, Windows, and Mac. Strong for Microsoft-first device fleets.
It's a tie
Each tool is strongest inside its own ecosystem: Google Tasks in Gmail/Calendar, To Do in Outlook/Windows.
Sources
4.8 / 5 de más de 1,000 reseñas en Chrome Web Store
"Always have 101 things to do and this helps me organize and prioritize like no other app can. It syncs to my phone and laptop, and when I add dates to tasks, they automatically integrate into my Google Calendar, which is immensely convenient. I can look at my daily, weekly, and monthly overview in Google Calendar and clearly see how much I was able to accomplish! Great tool indeed. Excited to see how it will evolve over time."
"Seriously, makes my tasks easier to share with the team, and the free version is quite nice for our little office. Eventually, we will expand, and this is definitely a great tool to do that! Syncs with my Workspace and Calendar."
"I love the simple, intuitive interface and the Add to Tasks feature, especially as I work through my emails! Sharing my tasks is also easy. Overall, outstanding and simple to use, and that means a lot with too many complex tasks out there!"
"Great too for managing daily routine and plan tasks. Would be perfect if it was updated for generating reports for statistics. For google tasks and google calendar"
For Google Workspace users, Google Tasks is the better choice because it integrates natively with Gmail and Google Calendar. Microsoft To Do is better for Outlook and Microsoft 365 users. Feature-for-feature they are similar; ecosystem fit matters most.
Microsoft To Do does not offer a kanban board view. Microsoft Planner provides board views within M365. Google Tasks users can get kanban through TasksBoard for free.
Microsoft To Do supports shared lists within Microsoft accounts. Google Tasks has no native sharing, but TasksBoard adds real-time board sharing for Google Workspace teams.
Both are free. Google Tasks requires a Google account. Microsoft To Do requires a Microsoft account. Neither charges for core task management features.
Microsoft Planner is a team project tool with kanban boards, part of Microsoft 365. Google Tasks is a personal task list. TasksBoard bridges the gap by adding kanban and team sharing to Google Tasks.
No. Remote teams on Google Workspace should use Google Tasks with TasksBoard for kanban and sharing. Switching to Microsoft To Do creates account friction and breaks Gmail integration.
Get started
Sign in with Google and manage tasks on a full-screen board. Share with your team without switching to Microsoft.
No credit card required. Works with Google Workspace.
