Google Tasks Features

Google Tasks Features: What the App Can Do (and What TasksBoard Adds)

Google Tasks is more capable than its sidebar suggests. This guide covers every native feature, lists, subtasks, reminders, Gmail capture, plus the Kanban and team enhancements TasksBoard adds.

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Core Google Tasks Features at a Glance

Multiple task lists

Organize tasks into named lists like Work, Personal, and Shopping. Each list is independent but visible from any Google Tasks interface.

Due dates and reminders

Set a date on any task and it appears in Google Calendar on that day. Reminders notify you on mobile when a deadline approaches.

Gmail and Calendar integration

Create tasks from emails in Gmail, view tasks in the Calendar sidebar, and add items from Google Chat, all synced to one account.

TasksBoard enhancements

TasksBoard adds Kanban boards, full-screen view, team sharing, colored labels, and custom backgrounds on top of every native Google Tasks feature.

Native features

Lists, subtasks, and notes: the Google Tasks basics

Google Tasks lists and subtasks in full-screen view

Native features

Lists, subtasks, and notes: the Google Tasks basics

Every Google Task supports a title, optional notes, subtasks, and a due date. Subtasks can be checked off individually, and the parent task shows progress. Lists keep work separated, use one for client projects and another for personal errands without mixing them up.

Unlimited lists and tasks on free Google accounts
Nested subtasks with individual checkboxes
Notes field for context and links

Integrations

Gmail, Calendar, and mobile: where Google Tasks lives

Google Tasks integrated with Gmail and Google Calendar

Integrations

Gmail, Calendar, and mobile: where Google Tasks lives

Google Tasks is embedded in Gmail and Google Calendar as a right-sidebar panel. The standalone mobile app (iOS and Android) gives you the same lists on the go. Drag an email into Tasks in Gmail to create a follow-up. Set a due date and it lands on your Calendar automatically.

Gmail: convert emails to tasks in one click
Calendar: tasks with due dates appear on the correct day
Mobile apps sync instantly across devices

TasksBoard layer

Features Google Tasks does not have: added by TasksBoard

TasksBoard enhancements on top of Google Tasks features

TasksBoard layer

Features Google Tasks does not have: added by TasksBoard

Native Google Tasks lacks Kanban boards, team sharing, full-screen desktop view, colored labels, and file attachments. TasksBoard adds all of these while keeping your data in Google Tasks. You get the best of both: Google's sync and ecosystem plus a modern task management interface.

Full-screen Kanban board with drag-and-drop
Real-time team sharing via shared boards
Colored labels, list colors, and custom backgrounds

How to get the most from Google Tasks features

Use native features first

Set up lists for each area of your life, add subtasks for multi-step work, and assign due dates so tasks appear in Calendar.
Open TasksBoard for the full view

Sign in with Google to see all your lists as Kanban columns in a full-screen app. Drag cards, filter by label, and plan your day visually.
Add team and premium features

Share boards with teammates, add colored labels, and customize board backgrounds. Everything syncs back to Google Tasks instantly.

Amado por milhares de usuários

4.8 / 5 de mais de 1.000 avaliações na Chrome Web Store

"Always have 101 things to do and this helps me organize and prioritize like no other app can. It syncs to my phone and laptop, and when I add dates to tasks, they automatically integrate into my Google Calendar, which is immensely convenient. I can look at my daily, weekly, and monthly overview in Google Calendar and clearly see how much I was able to accomplish! Great tool indeed. Excited to see how it will evolve over time."

Parina Ramjee

"Seriously, makes my tasks easier to share with the team, and the free version is quite nice for our little office. Eventually, we will expand, and this is definitely a great tool to do that! Syncs with my Workspace and Calendar."

Chase Cattrall

"I love the simple, intuitive interface and the Add to Tasks feature, especially as I work through my emails! Sharing my tasks is also easy. Overall, outstanding and simple to use, and that means a lot with too many complex tasks out there!"

Greg Cantori

"Great too for managing daily routine and plan tasks. Would be perfect if it was updated for generating reports for statistics. For google tasks and google calendar"

Nick Vlasov

Parina Ramjee

"Its an amazing extension that can be connect with google task manager and its helped me a lot to manage my tasks and make a report and very easily i can import in google sheets and it dont need any additional integration just sign-in with same google account that i use for google task, Thank You developer im also a developer i really appreciate this its very affective and a unique way to manage task without any other paid application. (Dubai)"

Twisoo

"This extension makes it so much easier for me to quickly add a task while I'm doing anything on the web. Conveniently pops out of the side of the browser window when I need it, and when I'm done with my task, I can quickly pop it right back out of sight. Love it!"

Joshua Beach (M. Lé)

"I use it in combination with a widget on my phone so I can put things down that enter my mind right away and later organize it in my important/urgent martix. Does the job easily enough. Haven't played around with any advanced features."

Nicholas Austin

"Well, this service is just awesome, I get to access my task list very easily at any time I want when working on my computer. No matter what im working on, atleast one browser tab is open in chrome. You can add it on top there for quick access, its just lovely, I gave 4 stars (you deserve a 5) but perhaps that will be a room for improvement. L'chaim 🥂"

Jawad Charles

Twisoo

"Very happy with TasksBoard! We use it as a family to manage the chaos. Also, we have found added benefit in the premium version, so we finally took the plunge. No regrets! It has helped us be more intentional in coordinating and communicating all the little things that used to fall through the cracks. We are very grateful for this product!"

Michael Barnett

"Having the ability to share a google tasks list has been priceless and really helped me to streamline the jobs I have coming in. Would highly recommend the app if you are working between two or more google accounts."

Stirling Moss

"Good for getting work done. Turned my written lists into task lists on Tasksboard. Helps me keep track of notes, dates, conversations, links and 'all the things' related to each project."

Tasha Nesbitt

"It doesn't recognize Google's built-in recurrence, and that has proven to be costly to me and the company significantly. The tool functions as promised; it is worth the small fee. But if I find something better, I will switch unless this integration improves."

Christian Griffith

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Perguntas frequentes

What are the main features of Google Tasks?

Google Tasks supports multiple lists, subtasks, due dates, notes, Gmail integration, Google Calendar sync, and mobile apps for iOS and Android. It does not include Kanban boards, team sharing, or file attachments natively.

Does Google Tasks have subtasks?

Yes. You can add subtasks to any Google Task and check them off individually. The parent task shows how many subtasks are complete. TasksBoard displays subtask progress on every Kanban card.

Can Google Tasks send reminders?

Yes. Tasks with due dates trigger notifications on the Google Tasks mobile app. Due dates also appear as all-day events in Google Calendar.

Does Google Tasks work with Gmail?

Yes. Open the Tasks panel in Gmail's right sidebar to create tasks from emails. The email subject becomes the task title and links back to the original message.

What features does TasksBoard add to Google Tasks?

TasksBoard adds a full-screen Kanban board, team sharing, drag-and-drop, colored labels, list colors, custom board backgrounds, Google Drive file links, and a today view combining tasks and calendar events.

Is Google Tasks free?

Yes. Google Tasks is free for all Google account holders and included in every Google Workspace plan. TasksBoard also has a free plan that works with your existing Google Tasks.

What is Google Tasks missing compared to other task apps?

Google Tasks lacks team sharing, Kanban boards, assignees, comments, file attachments, and a full-screen desktop interface. TasksBoard fills these gaps while keeping Google Tasks as the underlying data store.

Upgrade your setup

Get every Google Tasks feature in a better interface

Sign in with Google and unlock Kanban boards, team sharing, and a full-screen app on top of your existing tasks. Free to start.

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No credit card required. All native Google Tasks features preserved.