Google Tasks for Projects
Manage Projects with Google Tasks - Kanban Boards, Subtasks, and Team Sharing
Google Tasks has the structure for project work: lists, subtasks, and due dates. TasksBoard adds a full-screen Kanban board and real-time team sharing so your whole project stays in one place.
Used by 2M+ people. Free to start.
Why Teams Use Google Tasks + TasksBoard for Projects
Kanban board for every project
Turn any Google Tasks list into a Kanban board with columns like To Do, In Progress, and Done. Drag tasks across columns as work moves forward.
Subtasks break work into steps
Add subtasks to any task to break large deliverables into checkable steps. Each subtask has its own due date so nothing is forgotten.
Project deadlines in Google Calendar
Task due dates appear automatically in Google Calendar. Your project milestones are visible in your schedule without any manual entry.
Share the board with your team
Invite collaborators with one link. They see the full project board in real time and all changes sync back to everyone's Google Tasks.
Kanban view
See your whole project on one board
Kanban view
See your whole project on one board
TasksBoard lays out every Google Tasks list as a Kanban column. Drag cards between columns to update task status instantly. Every team member sees the move in real time.
- One column per project phase or status
- Drag and drop cards across the board
- Overdue tasks flagged automatically
Subtasks and structure
Break every deliverable into checkable steps
Subtasks and structure
Break every deliverable into checkable steps
Create a top-level task for each project deliverable, then add subtasks for each step needed to complete it. Subtasks have their own due dates and completion checkboxes.
- Unlimited subtasks per task
- Subtask due dates sync to Calendar
- Mark steps complete without losing the parent task
Team collaboration
Give your whole team visibility on the project
Team collaboration
Give your whole team visibility on the project
Share any board with teammates via a single link. They sign in with Google and see every card, deadline, and status update in real time. No account setup, no extra tool.
- Real-time updates for all team members
- Works with any Google account
- Full sync back to each member's Google Tasks
How to run a project with Google Tasks and TasksBoard
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Create lists by phase
In TasksBoard, add a Google Tasks list for each column of your workflow. Common setups: Backlog, In Progress, Review, Done. Each list becomes a Kanban column.
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Add tasks with due dates
Create a card for each deliverable. Break complex tasks into subtasks and assign due dates. Your project timeline appears automatically in Google Calendar.
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Invite team, track progress
Share the board link with collaborators. Move cards across columns as work progresses. Everyone sees live updates without any manual status reports.
Loved by thousands of users
4.8 / 5 from 1,000+ reviews on the Chrome Web Store
"Always have 101 things to do and this helps me organize and prioritize like no other app can. It syncs to my phone and laptop, and when I add dates to tasks, they automatically integrate into my Google Calendar, which is immensely convenient. I can look at my daily, weekly, and monthly overview in Google Calendar and clearly see how much I was able to accomplish! Great tool indeed. Excited to see how it will evolve over time."
"Seriously, makes my tasks easier to share with the team, and the free version is quite nice for our little office. Eventually, we will expand, and this is definitely a great tool to do that! Syncs with my Workspace and Calendar."
"I love the simple, intuitive interface and the Add to Tasks feature, especially as I work through my emails! Sharing my tasks is also easy. Overall, outstanding and simple to use, and that means a lot with too many complex tasks out there!"
"Great too for managing daily routine and plan tasks. Would be perfect if it was updated for generating reports for statistics. For google tasks and google calendar"
Frequently asked questions
Can you use Google Tasks for project management?
Yes. Google Tasks supports lists, subtasks, due dates, and Google Calendar integration. It works well for lightweight project management. TasksBoard adds a Kanban board view and team sharing to make it a complete project tool.
How do I create a Kanban board with Google Tasks?
Google Tasks does not have a built-in Kanban view. TasksBoard adds one. Sign in with Google, and your Google Tasks lists become Kanban columns. Drag tasks between columns to update their status.
Does Google Tasks support subtasks?
Yes. In Google Tasks you can add subtasks to any task by pressing Tab after creating a task, or by dragging a task to indent it. Subtasks appear nested under the parent task and can have their own due dates.
Can multiple people work on the same Google Tasks project?
Native Google Tasks does not support sharing. TasksBoard adds real-time team sharing on top of Google Tasks. You invite collaborators by email and they join the shared board immediately.
How does TasksBoard compare to Trello or Asana for project management?
TasksBoard is a better choice if your team already uses Google Workspace. It sits on top of Google Tasks so all data stays in your Google account. Trello and Asana require a separate account, separate data storage, and separate logins.
Can I see project deadlines in Google Calendar with TasksBoard?
Yes. Any task with a due date in Google Tasks appears in Google Calendar automatically. TasksBoard does not change this behavior. Set due dates in TasksBoard and they show up in Calendar immediately.
Is TasksBoard free for project management?
Yes. The free plan includes unlimited tasks, Kanban board view, Google Tasks sync, and mobile apps. Team sharing and advanced features like custom board backgrounds are available on paid plans.
Get started
Run your next project with Google Tasks and a real Kanban board
Sign in with Google and get a full-screen Kanban board for your project in seconds. Free forever, no credit card required.
No credit card required. All data stays in your Google account.