Use Case

Run Your Small Business Without Losing Track of Anything

A simple, shared task board on top of Google Tasks. See what your team is working on. Know what's overdue. Export reports in one click. All for free.

Trusted by 2M+ users. 4.8/5 from 1,000+ reviews.

A real board for small businesses

The Operations Problem Every Small Business Knows

Your business runs on email, habit, and hope. Here's the real cost:

A client task lives in your inbox starred as "important" — until it doesn't
Your team member assumes someone else is handling it — they assumed wrong
You use a sticky note system. It works until it doesn't fit on the monitor.
The project management tool you paid $49/month for has 3 active users out of 8
Every Friday you spend 30 minutes asking each person what they got done this week
One missed deadline costs more in client trust than a month of tool subscriptions

Small businesses don't need enterprise software. They need something that works on Monday morning when the week explodes.

Here's What Running on TasksBoard Looks Like

Same business. Same team. Different Monday morning:

Every client task lives on a shared board — visible to the whole team, never lost in an inbox
Ownership is explicit on every task card — no assumptions, no dropped balls
Your "sticky note system" is now a structured Kanban board that scales with your team
Your whole team actually uses it — because it's built on Google Tasks they already know
No more Friday check-ins: the board tells you what's done, what's stuck, what's overdue
Deadlines show up in Google Calendar automatically — missed dates become visible before they become costly

TasksBoard is that Monday-morning tool. Set it up Thursday. Run smoother by Friday.

Get Your Business Organized in One Afternoon

Sign in with Google

No procurement, no IT setup, no annual contract. Sign in with Google and your existing tasks appear immediately.
Build your operations board

Create columns that match how you run: Client Delivery, Follow-ups, Internal Admin, Invoicing, Done. Drag tasks as they move through your workflow.
Share with your team

One link per list or one board for the whole team (Team plan). Every task update is visible immediately. You stop asking "what's the status?" because the board answers that.
Export to Sheets for reporting

At week's end, export your board to Google Sheets. Send it to a client. Share it in your team meeting. Use it as your operational snapshot without any manual data entry.

The Features Small Businesses Actually Use

Your whole team on the same page — literally

Shared Board for Your Team

Create one board for your business and share it with everyone. Updates are real-time. No version conflicts, no "latest version" email chains, no confusion about task ownership.

Proposals, invoices, and contracts — attached to the task they belong to

Google Drive File Attachments

Attach any Google Drive file — a proposal PDF, a contract, a client brief — directly to the task. Everything your team needs to complete the work is in one place.

Client reports in one click

Google Sheets Export

Export any board to Google Sheets for client-ready reporting. Filter by label, by list, by due date. No more manual status reports compiled from memory on Friday afternoon.

Urgent vs. important — always visible

Labels for Prioritization

Label tasks by client, by urgency, by status. Filter the board to show only one client's work or only this week's deadlines. Stay on top of priorities without reorganizing the whole board.

How a 4-Person Agency Stopped Dropping Client Balls

A boutique content agency with three account managers and one founder used to run operations out of Gmail and a shared Google Sheet that was 6 months out of date.

The founder set up TasksBoard on a Thursday afternoon. One board, four columns: "Active Clients", "In Progress", "Client Review", "Invoiced". She shared it with the team on Friday. By Monday morning, every active client task had an owner.

Within a week, the team stopped emailing each other status questions. The founder could see, at any moment, which client was in review, which deliverable was stuck, and which invoice was ready to send. The shared Google Sheet was archived.

Three months later, they use the Google Sheets export every Friday to send a progress summary to two retainer clients — who now respond with "this is great, we always know what's happening."

4-person team, fully visible operations in under 1 hour setup
Google Drive attached to every client task — no file hunting
Weekly Sheets export replaces manual status reporting
Retainer client satisfaction improved: proactive transparency

Loved by thousands of users

4.8 / 5 from 1,000+ reviews on the Chrome Web Store

"Always have 101 things to do and this helps me organize and prioritize like no other app can. It syncs to my phone and laptop, and when I add dates to tasks, they automatically integrate into my Google Calendar, which is immensely convenient. I can look at my daily, weekly, and monthly overview in Google Calendar and clearly see how much I was able to accomplish! Great tool indeed. Excited to see how it will evolve over time."

Parina Ramjee

"Seriously, makes my tasks easier to share with the team, and the free version is quite nice for our little office. Eventually, we will expand, and this is definitely a great tool to do that! Syncs with my Workspace and Calendar."

Chase Cattrall

"I love the simple, intuitive interface and the Add to Tasks feature, especially as I work through my emails! Sharing my tasks is also easy. Overall, outstanding and simple to use, and that means a lot with too many complex tasks out there!"

Greg Cantori

"Great too for managing daily routine and plan tasks. Would be perfect if it was updated for generating reports for statistics. For google tasks and google calendar"

Nick Vlasov

Parina Ramjee

"Its an amazing extension that can be connect with google task manager and its helped me a lot to manage my tasks and make a report and very easily i can import in google sheets and it dont need any additional integration just sign-in with same google account that i use for google task, Thank You developer im also a developer i really appreciate this its very affective and a unique way to manage task without any other paid application. (Dubai)"

Twisoo

"This extension makes it so much easier for me to quickly add a task while I'm doing anything on the web. Conveniently pops out of the side of the browser window when I need it, and when I'm done with my task, I can quickly pop it right back out of sight. Love it!"

Joshua Beach (M. Lé)

"I use it in combination with a widget on my phone so I can put things down that enter my mind right away and later organize it in my important/urgent martix. Does the job easily enough. Haven't played around with any advanced features."

Nicholas Austin

"Well, this service is just awesome, I get to access my task list very easily at any time I want when working on my computer. No matter what im working on, atleast one browser tab is open in chrome. You can add it on top there for quick access, its just lovely, I gave 4 stars (you deserve a 5) but perhaps that will be a room for improvement. L'chaim 🥂"

Jawad Charles

Twisoo

"Very happy with TasksBoard! We use it as a family to manage the chaos. Also, we have found added benefit in the premium version, so we finally took the plunge. No regrets! It has helped us be more intentional in coordinating and communicating all the little things that used to fall through the cracks. We are very grateful for this product!"

Michael Barnett

"Having the ability to share a google tasks list has been priceless and really helped me to streamline the jobs I have coming in. Would highly recommend the app if you are working between two or more google accounts."

Stirling Moss

"Good for getting work done. Turned my written lists into task lists on Tasksboard. Helps me keep track of notes, dates, conversations, links and 'all the things' related to each project."

Tasha Nesbitt

"It doesn't recognize Google's built-in recurrence, and that has proven to be costly to me and the company significantly. The tool functions as promised; it is worth the small fee. But if I find something better, I will switch unless this integration improves."

Christian Griffith

See all reviews

Works with Google Workspace — Which You Already Pay For

Gmail

Attach a client email thread to a task. The context travels with the work item. No more tab-switching between the task manager and the inbox to remember what the client actually asked for.

Google Drive

Every document a task needs — attached at the task card level. Proposals, NDAs, design files, spreadsheets. Your team opens the task, sees the file, does the work. No folder archaeology.

Google Sheets

Export your board to a Google Sheet for instant reporting. Sort by due date, filter by client label, share a view-only link with your client. Transparency that costs zero extra effort.

Google Calendar

Task deadlines appear automatically in Google Calendar. Milestone dates — project kick-offs, delivery dates, invoice due dates — are always visible alongside your meetings.

Questions From Business Owners

We already use Google Workspace. Does TasksBoard cost extra?

TasksBoard is a separate product, not a Google Workspace add-on, but it runs entirely within your Google account. The free tier is genuinely free. Premium starts at $3.99/month per user with a free first week.

Can my team use it without everyone having a Premium plan?

Free users can view and edit shared lists. The person who creates and shares the board needs Premium. For a team of 5 with one manager sharing lists, only the manager needs Premium.

Is it suitable for client-facing work tracking?

Yes. Several agencies use TasksBoard to give clients a read-only view of project status. Export to Sheets for formal reports. Share a list link for live visibility (clients can view, not edit, by default).

We have no IT department. Is setup really that simple?

Yes. If you can sign into Gmail, you can set up TasksBoard. There is no installation, no configuration file, no API key to manage. Sign in with Google, and you are live.

What if a team member leaves the business?

The tasks they owned stay in their Google account by default. Best practice: create shared lists under an admin Google account (a shared "team" account) so that when team members leave, the tasks remain accessible.

Can we track billable hours or project budgets?

Not natively. TasksBoard is a task and status tracker, not a time-billing tool. Many small businesses use it alongside a time tracker like Toggl or Harvest — TasksBoard for the task view, the time tracker for hours.

Is there a mobile app for business owners on the go?

TasksBoard works in any mobile browser and syncs with the Google Tasks app on iOS and Android. For quick task updates between client meetings, use the native Google Tasks app on your phone — changes sync to your TasksBoard immediately.

Get Your Business Running on One Board

Free to start. No contract. No IT setup. If your business uses Gmail, you are already halfway there.

Start Free — Use Your Google Account See Team Pricing

First week of Premium is free. No credit card required to start.